Administrative Intern Job Opportunity in Dodoma, Tanzania – Jhpiego Internship Program 2024 - Electrotza.com

Job Title: Intern Administrative

Job ID: 2024-6444

Location: Dodoma, Tanzania
Category: Global
Employment Status: Full-Time
Posted Date: October 3, 2024
Application Deadline: October 10, 2024

Overview

Are you a recent graduate looking to kickstart your career in office administration? Jhpiego, an affiliate of Johns Hopkins University, is offering an exciting Intern Administrative position at our Dodoma office. This internship program aims to provide hands-on experience for young professionals, especially recent graduates, to develop their skills and gain professional experience. This is a great opportunity to work closely with experienced professionals, enhance your office administration capabilities, and prepare for future career opportunities.

Internship Program Overview

Jhpiego's Internship Program is designed to provide meaningful, real-world experiences for young professionals. The Administrative Intern will support the daily administrative functions of the office while gaining valuable skills that will assist in future job searches and professional roles. Tasks in this position are not critical and do not require full-time staff, making it an ideal learning environment.

Key Responsibilities

• Welcome and attend to visitors at the reception.
• Ensure the reception area is kept clean and tidy at all times.
• Provide effective operational support to Jhpiego staff.
• Receive, dispatch, and follow up on office parcels and courier deliveries to respective regions.
• Record and track office assets, ensuring all are tagged and accounted for.
• Handle the receipt and dispatch of letters to/from Ministries, government agencies, and the Registrar of NGOs in Dodoma.
• Maintain accurate records of all documents submitted for dispatch to ministries.
• Follow up on submitted letters and update the sender on the progress.
• Assist in recording invoices and tracking them in the register book before submission to the Finance department.
• Coordinate with the office cleaner to ensure all areas, including the office and kitchen, are clean and well-stocked with necessary supplies.
• Monitor and update office stationery and kitchen supplies to maintain adequate inventory.

Reports to: Administrative Assistant Cum Receptionist

Mentor: Senior Manager Operations
Position Supervised: None

Location: Dodoma, Tanzania

Qualifications

• Educational background: Secretarial training or office management/operations training.
• Skills:
  • Strong communication skills.
  • Proficiency in using computers and office software.
  • Ability to manage multiple tasks and maintain an organized workflow.

Why Jhpiego?

Jhpiego is dedicated to providing competitive salaries and a comprehensive employee benefits package. Our internship program is designed to provide young professionals with real-world experience and the opportunity to grow in their careers.

How to Apply

Interested candidates should apply online by submitting a single document containing a cover letter, resume, and references at www.jhpiego.org/careers.

Application Deadline: October 10, 2024

For further information about Jhpiego, please visit our website at www.jhpiego.org.

Important Notes

The selected candidate will undergo a pre-employment background investigation. Jhpiego is an Affirmative Action/Equal Opportunity Employer, committed to ensuring a workplace free of discrimination based on gender, marital status, race, ethnicity, religion, or any other legally protected criteria. We encourage applications from minorities, women, individuals with disabilities, and veterans.

Beware of Recruitment Scams

Jhpiego has become aware of fraudulent job offers. Please note the following to ensure the authenticity of job offers:

• Jhpiego will never request payment during any recruitment stage.
• All official jobs are advertised on our careers page.
• Official emails will only come from a @jhpiego.org domain.

Report any suspicious communication to Info@jhpiego.org

CLICK HERE TO APPLY