Job Title: Logistics and Procurement Specialist
Location: Dar es Salaam, Tanzania
Background:
SoCha intends to submit a proposal to provide the client with monitoring, evaluation, and learning (MEL) expertise, as well as training services, to strengthen the client's ability to monitor and learn from its activities. This activity has three primary objectives:
- Improve capacity to design, implement, and monitor strategy.
- Increase the effectiveness of evaluations and assessments.
- Improve learning capacity throughout the program cycle.
*** Experienced Tanzanian citizens and residents in logistics are encouraged to apply. ***
Scope of Work:
SoCha is seeking a full-time, qualified individual to fill the role of Logistics and Procurement Specialist. This position will report to the Finance and Administration Manager (FAM) and oversee all logistical and procurement activities on the project. Responsibilities will include:
Procurement:
- Lead and follow up on procurements, ensuring compliance with relevant client and SoCha procedures and regulations.
- In consultation with the Chief of Party, FAM, and HR Manager, establish procedures for the operations and maintenance of the office.
- Collaborate with technical and program teams to draft contracts with vendors and service providers.
- Foster and manage relationships with vendors and service providers, ensuring compliance with the terms of their contracts or service agreements.
- Manage the inventory process and record any losses or damaged items.
Logistics:
- Ensure effective operations by coordinating with drivers, venues, suppliers, and activity-specific logisticians.
- Coordinate and ensure the provision of administrative support for all project activities.
- Maintain and update the project calendar of activities.
- Mobilize personnel and consultants by arranging travel and accommodation.
- Support the FAM in managing the office’s ongoing services and costs (e.g., rent, utilities, supplies, maintenance, telephone).
The tasks outlined above are indicative, but not exhaustive for the role; other tasks may be assigned by the supervisor, the Chief of Party, or their designee.
Minimum Qualifications and Experience:
- Minimum of a bachelor’s degree.
- At least five (5) years of experience in a related position, overseeing logistics and procurement, preferably in non-permissive environments.
- Proficiency in Microsoft Office applications, particularly Word and Excel.
- Demonstrated knowledge of donor-funded procurement rules and regulations.
- Exceptional organizational skills and attention to detail.
- Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment.
- Proven capacity to take initiative and willingness to learn new skills as needed.
- Strong work ethic with the ability to work independently and as part of a team.
- Experience in negotiating vendor contracts (including price levels, terms of delivery, etc.).
- Written and verbal proficiency in English and Swahili.
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