Administrative Intern Job in Dar es Salaam, Tanzania – Jhpiego Internship Program 2024 - Electrotza.com

Job Title: Intern Administrative

Job ID: 2024-6445
Location: Dar es Salaam, Tanzania
Category: Global
Employment Status: Full-Time
Posted Date: October 3, 2024
Application Deadline: October 10, 2024

Overview

Are you a recent graduate looking for hands-on experience in office administration? Jhpiego, a global health leader and affiliate of Johns Hopkins University, is offering an exciting Administrative Intern opportunity at our Dar es Salaam office. This internship is designed to provide practical experience and professional mentorship to young professionals, particularly fresh graduates. The role will allow you to gain essential skills in office management and administration that will enhance your future career prospects.

Jhpiego Internship Program

The Jhpiego Internship Program is aimed at mentoring young professionals by providing them with real-world job experience in a supportive environment. The Administrative Intern will take on various tasks that offer valuable learning opportunities without requiring full-time staff involvement. This program is an ideal way to develop practical skills and gain experience in the field of office administration.

Key Responsibilities

• Office Operations:

  • Welcome and attend to office visitors at the reception area.
  • Manage and record daily invoices, track them using an invoice tracker, and reconcile vendor statements.
  • Receive, dispatch, and distribute courier packages.
  • Ensure the reception and front office run smoothly and efficiently.
  • Sort invoices and attach supporting documents for processing.
  • Scan invoices and upload them to DocuVantage for approval.
  • Assist in preparing joint purchase orders and maintain financial records for submission to the finance team.
  • Follow up on missing invoices from vendors and ensure reconciliation is completed.
  • Ensure the cleanliness and orderliness of the office, including the reception, conference area, kitchen, and washrooms.
  • Manage utility bill payments, such as electricity (LUKU) and water bills.
  • Oversee the use of the conference room and Banda, ensuring they are always clean and ready for use.

• Support to the Country Director’s (CD) Office:

  • Provide timely administrative and logistical support to the Country Director’s office.
  • Assist in following up on cross-departmental tasks and tracking key performance indicators (OKRs) for the Senior Management Team (SMT).
  • Work with finance on travel expense reports for the CD.
  • Liaise with Program Officers and other staff on communications and correspondences from the CD’s office, including official letters.
  • Track and follow up on specific action points from the SMT.

• Perform any other duties assigned by the Program Officer and CD Office.

Reports to: Officer - Administration

Mentor: Senior Manager Operations
Position Supervised: None
Location: Dar es Salaam, Tanzania

Qualifications

• Education: University degree and/or advanced diploma in a related field.
• Training: Secretarial training or office management/operations training is a plus.
• Skills:
  • Excellent communication and interpersonal skills.
  • Proficiency in computer and office software.
  • Ability to multi-task and manage administrative duties efficiently.

Why Jhpiego?

Jhpiego offers competitive salaries and a comprehensive employee benefits package. This internship is a unique opportunity to gain valuable administrative experience in an international organization committed to improving global health outcomes.

How to Apply

Interested candidates should apply online by submitting a single document that includes a cover letter, resume, and references at www.jhpiego.org/careers.

Application Deadline: October 10, 2024

For more information about Jhpiego, visit our website at www.jhpiego.org.

Important Notes

The selected candidate will undergo a pre-employment background check. Jhpiego is committed to creating a diverse and inclusive work environment and is an Affirmative Action/Equal Opportunity Employer. We do not discriminate based on gender, race, ethnicity, disability, religion, sexual orientation, or any other legally protected characteristic. We strongly encourage applications from minorities, women, individuals with disabilities, and veterans.

Beware of Recruitment Scams

Jhpiego has become aware of recruitment scams offering fake job opportunities. Please note:

• Jhpiego never asks for fees at any stage of the recruitment process.
• All official job postings are listed on our careers page.
• Official communications will come from a @jhpiego.org email address.

Report any suspicious communication to Info@jhpiego.org.

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